Grace Njoki -Journalist
Organizations carry out regular or annual meetings to set business expectations communicate changes in the business, boost morale of employees among many other issues.
Usually these meetings are planned with prepared agenda for discussions and members are invited. Some are impromptu and the agenda is discussed at the moment of meeting.
When conducting these meetings the management expects to attain certain goals, be constructive to keep time for other activities, that is why there are set up rules and order to be observed during these meetings.
For any meeting to succeed as planned management and staff should observe the following;
- Have agenda
- Set time limit
- Schedule and invite members
- Gadget etiquette-switch off your phone
- Don’t attend if you are not invited
- Be punctual
- Stick to the subject
- Take turns to speak
- Listen
- Dress accordingly
- Talk about issues not personalities